Payroll Services for Maryland Businesses
Simplify Your Workforce Payroll Management
Managing payroll for temporary workers, contract staff, or fluctuating workforces creates administrative headaches: calculating hours, processing timecards, withholding taxes, filing reports, handling workers’ compensation, managing unemployment claims, and ensuring compliance with ever-changing Maryland and federal regulations.
Dive Staffing’s payroll services eliminate these burdens by becoming the employer of record for your temporary and contract workforce, handling every aspect of payroll administration while you maintain day-to-day supervision of the work.
Our Payroll Services Include:
- Complete payroll processing and direct deposit
- Federal and Maryland tax withholding and filing
- Workers’ compensation insurance coverage
- Unemployment insurance management
- Benefits administration (when applicable)
- Time and attendance tracking
- Payroll tax compliance
- Wage garnishment processing
- New hire reporting
- Year-end W-2 processing
You focus on running your business and managing your workforce. We handle all the payroll complexity, compliance requirements, and administrative paperwork.
The Payroll Services Process
Step 1:
Initial Setup
We establish your account, understand your workforce needs, discuss timecard approval processes, and configure pay schedules aligned with your business cycles.
Step 2:
Worker Placement
Whether through our staffing services or your direct hiring, workers are placed on our payroll system as our W-2 employees.
Step 3:
Time Tracking
Multiple options available:
- Paper timecards (traditional)
- Electronic timecard systems
- Mobile time-tracking apps
- Integration with your existing time systems
- Biometric clock-in systems (on-site management)
Step 4:
Timecard Approval
You approve hours worked each pay period through:
- Email approval
- Web portal access
- Mobile app
- Fax or phone (for paper timecards)
- Direct system integration
Step 5:
Payroll Processing
We process payroll weekly, bi-weekly, or semi-monthly:
- Calculate gross pay and deductions
- Withhold all required taxes
- Process direct deposits or pay cards
- Generate pay stubs
- Handle any pay adjustments or corrections
Step 6:
You Receive Simple Invoice
One consolidated invoice covering:
- All worker wages
- Employer payroll taxes
- Workers’ compensation premiums
- Administrative fees
- Clear breakdown by worker and hours
Step 7:
Ongoing Compliance
We handle all compliance requirements:
- Quarterly tax filings (federal and state)
- Annual W-2 preparation and distribution
- Unemployment claims management
- Workers’ compensation reporting
- New hire reporting to Maryland
- Wage garnishment orders
Complete Payroll Administration
Payroll Processing
✅ Weekly, Bi-Weekly, or Semi-Monthly Pay – Flexible schedules match your needs
✅ Direct Deposit – Fast, secure payment to workers’ bank accounts
✅ Pay Cards – Alternative for workers without bank accounts
✅ Pay Stub Generation – Electronic or printed pay stubs
✅ Overtime Calculation – Automatic time-and-a-half for hours over 40
✅ Holiday Pay Processing – Handle holiday pay when applicable
✅ Shift Differentials – Calculate premium pay for nights/weekends
Tax Administration
✅ Federal Tax Withholding – FICA, Medicare, federal income tax
✅ Maryland State Tax – State income tax withholding
✅ Baltimore City Tax – City tax withholding (when applicable)
✅ Quarterly Tax Filing – Form 941 and state equivalents
✅ Annual Tax Filing – W-2 preparation and distribution
✅ Tax Deposits – Timely deposits to IRS and state agencies
✅ Tax Penalty Protection – We handle all tax compliance
Insurance & Benefits
✅ Workers’ Compensation – Full coverage for all workers
✅ Unemployment Insurance – UI premiums and claims management
✅ Health Insurance – Available for eligible workers
✅ Benefits Administration – Enrollment and ongoing management
✅ COBRA Administration – Post-employment coverage management
Compliance & Reporting
Maryland New Hire Reporting – Within 20 days of hire
✅ I-9 Verification – Employment eligibility documentation
✅ E-Verify – Electronic verification (when required)
✅ OSHA Recordkeeping – Workplace injury/illness reporting
✅ EEO-1 Reporting – If applicable
✅ Wage Garnishment Processing – Court-ordered deductions
✅ Unemployment Claims – Response to claims and hearings
Why Outsource Payroll to Dive Staffing
Save Time & Resources
✅ Eliminate Payroll Admin – No more timecard calculations or check processing
✅ No Tax Filing Burden – We handle all quarterly and annual filings
✅ Reduce HR Workload – Your HR team focuses on strategic priorities
✅ Free Up Management – Supervisors focus on operations, not paperwork
✅ One Point of Contact – Single vendor for payroll and staffing
Ensure Compliance
✅ Stay Current with Laws – We track Maryland and federal changes
✅ Avoid Penalties – Professional payroll prevents costly mistakes
✅ Proper Tax Withholding – Correct calculations every time
✅ Timely Filings – Never miss quarterly or annual deadlines
✅ Audit Protection – Accurate records for any government audit
✅ Workers’ Comp Coverage – No gaps in required insurance
Control Costs
✅ Predictable Expenses – Fixed fee structure, no surprises
✅ No Payroll Software – Eliminate software licensing costs
✅ No Payroll Staff – Reduce or eliminate dedicated payroll positions
✅ Avoid Penalties – Compliance mistakes cost thousands in penalties
✅ Lower Unemployment Costs – Professional claims management reduces costs
Risk Reduction
✅ We’re Employer of Record – Legal employer liability transfers to us
✅ Our Workers’ Comp Policy – Workers covered under our insurance
✅ Unemployment Claims – We respond to and manage all claims
✅ Tax Liability – We’re responsible for payroll tax obligations
✅ Wage & Hour Compliance – We ensure proper pay practices
Businesses That Benefit from Payroll Services
Manufacturers & Packaging Facilities
- Managing 20-100+ temporary production workers
- Variable workforce size based on production schedules
- Multiple shifts with different pay rates
- Overtime-heavy environments
- Workers’ comp risk management important
Warehouses & Distribution Centers
- Seasonal workforce fluctuations (holiday peaks)
- High-volume temporary worker management
- Forklift operator premium pay calculations
- Weekend and night shift differentials
Construction Companies
- Project-based workforce needs
- Prevailing wage compliance (when applicable)
- Certified payroll requirements
- Multiple job sites and crews
- Variable crew sizes week-to-week
Healthcare Facilities
- Per diem and PRN staff management
- Multiple credentials and pay scales
- Weekend and holiday differentials
- Shift differentials (day/evening/night)
- Strict compliance requirements
Hospitality & Events
- Event-based staffing needs
- Tipped employee calculations
- Large staff fluctuations
- Seasonal operations
- Part-time workforce management
Any Business That:
- Uses significant temporary or contract labor
- Experiences frequent workforce size changes
- Wants to eliminate payroll administrative burden
- Needs workers’ comp coverage for temporary staff
- Wants professional unemployment claims management
- Seeks to reduce HR department workload
Transparent Payroll Service Pricing
How Payroll Service Fees Work:
Your Invoice Includes:
- Worker Gross Wages – Actual hours × pay rate
- Employer Payroll Taxes – FICA (6.2%), Medicare (1.45%), federal/state unemployment
- Workers’ Compensation Premium – Based on job classification and hours
- Administrative Fee – Our service fee (typically 15-35% markup)
Example Calculation:
Worker Pay Rate: $18.00/hour
Hours Worked: 40 hours
Worker Gross Pay: $720.00
Employer Taxes: $55.08 (7.65% FICA/Medicare)
Workers’ Comp: $28.80 (4% of wages for example)
Unemployment: $21.60 (3% for example)
Admin Fee: $144.00 (20% markup for example)
Your Total Invoice: $969.48
(Effective bill rate: $24.24/hour)
What Affects Pricing:
- Industry/Job Type – Higher workers’ comp for riskier industries
- Volume – Larger workforce often gets better rates
- Pay Frequency – Weekly processing vs bi-weekly
- Turnover Rate – High turnover increases admin costs
- Additional Services – Benefits administration, specialized reporting
Typical Total Markup:
- Low-risk office work: 15-25% above wages
- Light industrial/warehouse: 25-35% above wages
- Construction/higher risk: 30-45% above wages
Payment Terms:
- Weekly invoicing standard
- Net 7-14 day payment terms typical
- ACH/wire transfer available
- Credit card accepted (small fee may apply)
Maryland Payroll Compliance We Handle
Maryland State Requirements:
- Maryland state income tax withholding (graduated rates)
- Maryland unemployment insurance (SUTA) contributions
- Maryland new hire reporting (within 20 days)
- Maryland wage payment laws (timing, method, documentation)
- Maryland wage and hour compliance
- Maryland workers’ compensation insurance
Baltimore City Requirements:
- Baltimore City income tax withholding (when applicable)
- City-specific wage requirements
- Local tax filing and remittance
Federal Requirements:
- Federal income tax withholding (W-4 forms)
- FICA (Social Security) – 6.2% employer + 6.2% employee
- Medicare – 1.45% employer + 1.45% employee
- Federal unemployment tax (FUTA)
- Form 941 quarterly federal tax returns
- Annual W-2 preparation and filing
- Form 940 annual FUTA return
- I-9 employment eligibility verification
- E-Verify (when required or requested)
Other Compliance:
- Wage garnishment orders (child support, tax liens, creditor garnishments)
- Tip reporting and allocation (for hospitality)
- Overtime pay compliance (time-and-a-half over 40 hours)
- Minimum wage compliance (Maryland $15/hour as of 2025)
- Recordkeeping requirements (3-7 years depending on document type)
Workers' Compensation Coverage Included
Comprehensive Coverage: All workers on our payroll are covered by our workers’ compensation insurance policy—protecting both them and you.
What’s Covered:
- Medical treatment for work-related injuries
- Lost wage replacement (temporary total disability)
- Permanent disability benefits
- Vocational rehabilitation
- Death benefits (if applicable)
Claims Management:
- Immediate incident reporting protocols
- Claims filing and documentation
- Communication with insurance carrier
- Medical provider coordination
- Return-to-work programs
- Claims follow-up and resolution
Your Responsibilities:
- Report workplace injuries immediately (same day)
- Provide incident details and witness information
- Complete incident report forms
- Cooperate with investigation
- Provide modified duty when possible
Our Responsibilities:
- File claims with carrier within 24 hours
- Manage all carrier communication
- Track claim status and outcomes
- Handle medical authorizations
- Process wage replacement payments
- Close claims properly
Certificate of Insurance: We provide certificates of insurance listing you as certificate holder for your records and to meet any contractual requirements.
Flexible Time & Attendance Solutions
Paper Timecards (Traditional)
- Workers clock in/out on paper cards
- You approve and submit weekly
- We process from submitted cards
- Best for: Small crews, simple operations
Electronic Timecards
- Workers clock in via computer/tablet
- Supervisors approve electronically
- Automatic submission to payroll
- Best for: Office environments, fixed locations
Mobile Time Tracking
- Workers clock in/out via smartphone app
- GPS verification available
- Photo verification options
- Real-time timecard visibility
- Best for: Field workers, multiple locations
Biometric Systems
- Fingerprint or facial recognition
- Prevents buddy punching
- Integrated with payroll processing
- Detailed reporting and analytics
- Best for: Large workforces, on-site management programs
Your System Integration
- Connect your existing time system
- Automated data transfer
- Eliminates duplicate entry
- Streamlined process
- Best for: Established time systems you prefer to keep
Payroll Services FAQs
Start Streamlining Your Payroll Today
Step 1: Initial Consultation
Discuss your workforce size, pay frequency, current challenges, and specific needs.
Step 2: Receive Proposal
We provide transparent pricing, implementation timeline, and service agreement terms.
Step 3: Account Setup
Complete service agreement, configure payroll systems, establish approval processes (3-5 days typical).
Step 4: Worker Onboarding
Transition existing workers or onboard new hires to our payroll system.
Step 5: First Payroll Cycle
Process first payroll and adjust any settings based on your feedback.
Step 6: Ongoing Management
Approve time, receive invoices, and let us handle all payroll administration.
Eliminate Payroll Headaches Today
Stop drowning in timecards, tax forms, and compliance requirements. Let payroll professionals handle the complexity while you focus on your business.
Whether you have 5 workers or 500, Dive Staffing’s payroll services provide complete payroll administration, tax compliance, and workers’ comp coverage with transparent pricing and personal service.
📞 Call Now: (410) 777-9409
📧 Email: info@divestaffing.com
📍 Office: 3701 Old Court Rd, Suite 5B, Baltimore, MD 21208
